Cut your bidding process in half with our bid library creation service
A streamlined, professional, secure repository of bid-ready content made by us, for you.
If I hire you to create my bid library, how will it work?
We'll work with you to create case studies, responses to common bid questions, and compliance documents, providing a professional, time-saving resource that streamlines your bidding process by up to 50%.
We begin by understanding your business and reviewing any existing bid materials. This ensures your library reflects your strengths and aligns with your goals.
We'll identify key and missing content areas. We'll refine existing content to industry standard and fill the gaps. Each piece is tailored for maximum clarity, impact, and relevance.
We categorise your bid content for easy navigation, using themes, tags, and search-friendly structures. All content will be housed in a secure area, either within your network or via a third-party content hosting service.
Once your library is built, we’ll show your team how to use it effectively. This ensures a smooth integration into your bid processes and maximises its value from day one.
As your business grows, so should your bid library. We offer optional maintenance services to keep your content up to date and ensure it evolves alongside your needs.
-
What is a bid library Responding to tenders can be time-consuming and repetitive, especially when you're starting from scratch with each submission. A bid library solves this common issue by providing businesses with a bespoke repository of high-quality bid content, ready to be used as a foundation for every bid.
-
And why is it important, exactly? Let me ask you: do bids often feel like a mad scramble? You’re racing to find past content and write responses under pressure, risking errors, inconsistencies, and rushed submissions. This is why a bid library is so important. Whilst it's true that no two bids are identical, most include standard questions and compliance tasks. By preparing these answers in advance, and putting them in a bid library, you save valuable hours that can be better spent making your proposal unique, impactful, and visually compelling.
What do I get if you create my bid library?
We don't just churn out bids, we expertly guide you through the entire process.
-
Secure Content Repository You'll get assets and documents that serve as a foundation for future bids. Don’t have case studies? We’ll identify the gaps and create them for you. Unsure about your boilerplate responses? We’ll review, refine, and organise them in your library for easy access.
-
Reduced Stress and Better Sleep Reusing well-organised, pre-approved content saves you and your team valuable time by eliminating repetitive tasks. Instead of reinventing the wheel with every tender, you'll have high-quality responses ready to go, removing the frantic rush we mentioned earlier.
-
Quicker Onboarding for New Staff Did you know a bid library can be an invaluable training tool? New team members can quickly familiarise themselves with your approach and learn from examples of successful bids. This beats dragging them through the process manually.
-
Improved Submission Quality If every bid starts in a frenzy, leaving you playing catch-up, the quality of your proposal suffers. With a bid library, you get a strong head start. You can focus more on refining your solution and analysing your pricing, key elements that truly drive the win.
-
Consistency In your Responses From tone of voice to formatting, a centralised library maintains a unified approach to tender responses. This coherence strengthens your brand and eliminates conflicting information in your submissions.
-
Post-Submission Support While you're waiting for feedback from the procurement team, we won’t leave you hanging. We’ll be here to guide you, answer any questions, and provide support until the decision is made. And don’t worry – you won’t be charged every time you reach out to us.
Retainer Package
Did you know?
When you sign up for our retainer package, we’ll write and manage one tender per month for you. On average, you’ll save 33% per tender—or to put it another way, you’ll get three tenders for the price of one.
What will I pay for you to build my bid library?
-
What we've provided in the table is an average cost, based on the requirement to build a small bid library. However, the cost is a sliding scale which rises for more complex or larger orders. Factors that influence the price include:
-
1. Scope of Content The number of case studies, templates, responses, and documents needed
-
2. Team Collaboration Having witnessed our fair share of unethical business practices, we set out to be different. Our goal is to cover our costs whilst genuinely helping people, not just focusing on the bottom line
-
3. Ongoing Updates Whether you need a one-time setup or a service that regularly updates and refines your library
You pay once, then it's yours forever.
We'll manage, write, and deliver 1x bid per month. On average, you'll get 3 bids for the price of 1 by purchasing our retainer package.
- Case studies
- CVs
- Policies
- Responses to common questions
- Infographics
- Organisation of past responses
- Client testimonials
- Designed response templates
- Pricing models
- Accreditation and training docs
Why should I choose BidFirst?
-
We don't just talk the talk We've got a 75% win rate and we've won 100m+ in contracts for our clients. Our team knows what works, what doesn't, and how to create an impactful proposal
-
Our retainer package is unique Unlike many tender consultancies, we offer a retainer model because we believe in building long-term partnerships. Why? Because a consistent, ongoing collaboration significantly boosts your chances of winning
-
We're firm about honesty, integrity, and respect Having witnessed our fair share of unethical business practices, we set out to be different. Our goal is to cover our costs whilst genuinely helping people, not just focusing on the bottom line
Get in touch for a free consultation on your tender strategy
Or, if you're in a rush for answers, call us now on...
Contact information:
Phone: 020 3355 5642